Provider Resources

Professional Development
OST Site Director's Toolkit
Standard Operating Procedures
Provider Meeting Presentations
OST Forms, Policies and Procedure Guidance Documents

Professional Development

Click here to view our Eventbrite page and register for our upcoming training opportunities!

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OST Site Director's Toolkit

Click here to view the Toolkit.

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Standard Operating Procedures (SOP)

2024-25 General Strategy SOPs

Elementary & Middle school

• • Summer 2024 OST Summer Achievers SOP
  • Summer 2024 OST Enrichment Summer Camp General Strategy Elementary & Middle School Model SOP
  • School Year 2024/2025 General Strategy Elementary & Middle School Model SOP Revised: 12/31/2024

High School

• • FY 2024-2025 OST General Strategy High School Model SOP Revised: 02/07/2025

Additional Links

• • SY25 OST C2L Manual 

2024-25 Specialized Strategy SOP

• FY 2024-2025 OST Specialized Strategy (All Models) SOP Revised: 02/07/2025

School Year 2023-2024 SOP Review Sessions

Elementary & Middle School Providers 

• • SOP

  • Meeting Link, Passcode: xxh5#s@C 

  • Presentation Slides

High School Providers

• • SOP

  • Meeting Link, Passcode: U&aN36T+ 

  • Presentation Slides

Specialized Providers (all models)

• • SOP

  • Meeting link unavailable. Please email This email address is being protected from spambots. You need JavaScript enabled to view it. with any questions pertaining to Specialized programming for School Year 2023-24.

  • Presentation Slides

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Provider Meeting Presentations

Specialized Provider Summer 2025 Discussion (April 17, 2025)

• Presentation Slides

• Meeting Recording: https://drive.google.com/file/d/191DcViBleuPmfdqUgXPSzhC8D5KOh-k2/view?usp=drive_link

Summer Achievers 2025 Provider Kick-off (March 5th, 2025

• Presentation Slides 

*Additional forms can be found in the OST Forms, Policies and Procedure Guidance Documents section below*

Summer 2024 Data Debrief (October 29, 2024)

• Presentation Slides

Summer Achievers Pre-Launch Check-In (June 18, 2024)

• Meeting Link, Passcode: 1SzZ!wHB

• Presentation Slides

FY25 12-Month Provider Contracting Meeting (June 13, 2024)

• Meeting Link, Passcode: V9XM%#Z?

• Presentation Slides

June 2024 Provider Invoicing & Amendments (June 13, 2024)

• Meeting Link, Passcode: Oh=f5?t+ 

• Presentation Slides

Summer Achievers - Best Collaborative Practices (May 15, 2024)

• Meeting Link, Passcode: pQ.x^F8o 

• Presentation Slides

Community Of Practice (COP) 

• July 2024 High School COP Meeting Slides 

• September 2024 High School Site Director Meeting Slides

• October 2024 High School COP Meeting Slides

• February 2025 High School COP Meeting Slides 

Site Director Meetings

• January 2025 High School Site Director Training

OST Program Locator

• Cityspan Demo of the New Look (user interface) - January 15, 2025

  • Video link, Passcode: 88*V^Zp9

  • Presentation slides

  • Provider Guide 

• Activity Set-up Tutorial December 2024

  • Video link

  • Presentation slides   

• Cityspan Basics March 15th, 2025

  • Zoom Link Passcode: 4*S7%cce 

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OST Forms, Policies and Procedure Guidance Documents

Forms

City of Philadelphia OST Data Sharing Consent Form

City of Philadelphia OST Data Sharing Consent Forms in Alternative Languages:

• • Albanian | Arabic | Chinese | Dari | French | Georgian | Haitian Creole | Khmer | Portuguese | Russian | Spanish | Tajik | Ukrainian | Uzbek | Vietnamese

Cityspan Means Test Worksheet Form

Cityspan Means Test Worksheet Instructions

Emergency Contact Parental Consent Form
Emergency Contact Parental Consent Form in Alternative Languages:

• • Albanian | Arabic | Chinese | Dari | French | Georgian | Haitian Creole | Khmer | Portuguese | Russian | Spanish | Tajik | Ukrainian |Uzbek | Vietnamese

PA DHS Child Care Forms (External link to PA DHS website) LINK

City of Philadelphia Medication Guidance Document

FY2025 Invoicing Documents 

12 Month Budget Template

12 Month Budget and Expense Report Instructions

Administrative Reviews

OST Administrative Review Process for FY 2025 

Summer Achievers 2025

Summer Schedules

• • Schedule 1

  • Schedule 1b

  • Schedule 2

  • Schedule 2b

  • Schedule 3

  • Schedule 3b

  • Schedule 4

  • Schedule 4b

Provider Implementation Timeline

Enrollment Guidelines

OST Support Role Guideline during Academic Days

Summer Achievers Program Orientation Guidance: June 23rd 2025

Regulatory Links

Variety Resources

School District of Philadelphia

• • School District of Philadelphia Site-specific Collaboration Plan
  • School District of Philadelphia Health and Safety Protocols
  • School District of Philadelphia Afterschool Food Program
  • School District of Philadelphia Office of Strategic Partnerships

City of Philadelphia

• • Philadelphia Department of Public Health
  • City of Philadelphia Youth Workforce Development
  • City of Philadelphia's Nutritional Standards
  • Nutritional Development Services Afterschool Food Program (For Community Based Organizations)

State and Federal Resources

• • Pennsylvania Department of Human Services Child Care Regulations
  • Pennsylvania Department of Human Services Keep Kids Safe site – Clearances and Training
  • Centers for Disease Control and Prevention

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