Provider Resources
Find important documents, forms, operating procedures, resources for successful site management and more.
OST Site Director Toolkit
Need conflict management support, field trip ideas, inspiration for engaging activities, and other resources for OST site success? Find all this and more in your Site Director Toolkit!
Calendar of Activities
Along with the Standard Operating Procedures (SOP), this calendar serves as a reference for current and upcoming activities, events, and due dates covering the following aspects of OST Programming
OSt forms, policies and procedure guidance documents
Forms
City of Philadelphia OST Data Sharing Consent Form (w/ EDEY update)
City of Philadelphia OST Data Sharing Consent Forms in Alternative Languages:
- Albanian | Arabic | Chinese | Dari | French | Georgian | Haitian Creole | Khmer | Portuguese | Russian | Spanish | Tajik | Ukrainian | Uzbek | Vietnamese
Cityspan Means Test Worksheet Form
Cityspan Means Test Worksheet Instructions
Emergency Contact Parental Consent Form
Emergency Contact Parental Consent Form in Alternative Languages:
- Albanian | Arabic | Chinese | Dari | French | Georgian | Haitian Creole | Khmer | Portuguese | Russian | Spanish | Tajik | Ukrainian | Uzbek | Vietnamese
PA DHS Child Care Forms (External link to PA DHS website) LINK
City of Philadelphia Medication Guidance Document
FY2027 Invoicing Documents
- OST Invoice CoversheetFY27
- 12-Month Budget Template
- 12-Month Budget Instructions
- EDEY Specialized Budget Template
- EDEY Specialized Budget Instructions
- Morning Care Budget Template
- Morning Care Budget Instructions
- Break Camp Budget Template
- Break Camp Budget Instructions
- Support Service Coordinator (SSC) Invoicing Instructions
- Support Service Coordinator (SSC) Expense Report Template
FY2026 Invoicing Documents
Administrative Reviews
OST Administrative Review Process for FY 2026
OST Administrative Review Process for FY 2026 (EDEY Specialized Providers)
Summer Achievers 2026
- Summer Achievers Orientation PowerPoint Presentation: March 18th 2026
- Summer Achievers Site Launch Checklist: June 15th, 17th, & 18th 2026
- Summer Achievers Site Level Program Orientation Guidelines: June 18th 2026
- Summer Achievers Schedules
- Provider Implementation Timeline (all summer programs)
- Cityspan Summer 2026 Activity Set-Up Instruction Guide For Program Locator (all summer programs)
- Enrollment Guidelines (coming soon)
- OST Support Role Guideline during Academic Days (coming soon)
- Regulatory Links (coming soon)
Variety Resources
(coming soon)
School District of Philadelphia
- School District of Philadelphia Site-specific Collaboration Plan
- School District of Philadelphia Health and Safety Protocols
- School District of Philadelphia Afterschool Food Program
- School District of Philadelphia Office of Strategic Partnerships
City of Philadelphia
- Philadelphia Department of Public Health
- City of Philadelphia Youth Workforce Development
- City of Philadelphia’s Nutritional Standards
- Nutritional Development Services Afterschool Food Program (For Community Based Organizations)
State and Federal Resources
standard operating procedures
Fiscal Year 2026 – 2027 SOPs
- Elementary & Middle School
- High School
- Additional Links
- Specialized SOPs
Provider meeting presentations
OST SY27 Launch and Data Debrief
SY27 Serve Your City Provider Orientation (Sept 2027)
OST High School Site Director Orientation (Sept 2027)
Out Of School Time C2L Summer 2026 Site Director Training (March 12th, 2026)
OCF OST High School Providers: Summer Prep (April 30th, 2025)
- Meeting link, passcode: 1!w$46nM
Specialized Provider Summer 2025 Discussion (April 17, 2025)
- Presentation Slides
- Meeting Recording: https://drive.google.com/file/d/191DcViBleuPmfdqUgXPSzhC8D5KOh-k2/view?usp=drive_link
Summer Achievers 2025 Provider Kick-off (March 5th, 2025)
*Additional forms can be found in the OST Forms, Policies and Procedure Guidance Documents section below*
Community Of Practice (COP)
- January 2025 High School COP Meeting Slides
- February 2025 High School COP Meeting Slides
- May 2026 High School COP Meeting Slides
- October 2026 High School COP Meeting Slides
Site Director Meetings
- January 2025 High School Site Director Training
- May 2025 High School Site Director Summer C2L Training
- School Year 2025-26 High School Site Director Training
OST Program Locator
- Cityspan Demo of the New Look (user interface) – January 15, 2025
- Video link, Passcode: 88*V^Zp9
- Presentation slides
- Provider Guide
- Activity Set-up Tutorial December 2024
- Cityspan Basics March 15th, 2025
- Zoom Link Passcode: 4*S7%cce
Professional Development
OST offers professional development opportunities for OST provider team members to strengthen skill areas such as classroom management, conflict resolution, trauma awareness, leadership and so much more. Participants can register for trainings in multiple formats—including virtual, on-demand, and in-person sessions—engage in networking through discussion boards, and access insightful podcasts.
